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Evidence Guide: BSBPMG518 - Manage project procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG518 - Manage project procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Determine procurement requirements

  1. Identify procurement requirements with input from stakeholders as basis for procurement planning
  2. Establish and maintain, within delegated authority, agreed procurement management plan
Identify procurement requirements with input from stakeholders as basis for procurement planning

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain, within delegated authority, agreed procurement management plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish agreed procurement processes

  1. Obtain information from suppliers capable of fulfilling procurement requirements
  2. Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency
  3. Obtain relevant approvals for procurement processes to be used
Obtain information from suppliers capable of fulfilling procurement requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain relevant approvals for procurement processes to be used

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct procurement activities

  1. . Identify and act according to probity and project governance constraints
  2. . Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives
  3. . Solicit vendor responses according to proposal requirements
  4. . Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria
  5. . Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply
. Identify and act according to probity and project governance constraints

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Solicit vendor responses according to proposal requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and monitor procurement

  1. . Implement established procurement management plan and make modifications in line with agreed delegations
  2. . Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement
  3. . Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met
. Implement established procurement management plan and make modifications in line with agreed delegations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage procurement finalisation procedures

  1. . Conduct finalisation activities to ensure vendor deliverables meet contracted requirements
  2. . Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures
  3. . Document lessons learned and recommended improvements for application to future projects
. Conduct finalisation activities to ensure vendor deliverables meet contracted requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

. Document lessons learned and recommended improvements for application to future projects

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine procurement requirements

1.1 Identify procurement requirements with input from stakeholders as basis for procurement planning

1.2 Establish and maintain, within delegated authority, agreed procurement management plan

2. Establish agreed procurement processes

2.1 Obtain information from suppliers capable of fulfilling procurement requirements

2.2 Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency

2.3 Obtain relevant approvals for procurement processes to be used

3. Conduct procurement activities

3.1. Identify and act according to probity and project governance constraints

3.2. Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives

3.3. Solicit vendor responses according to proposal requirements

3.4. Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria

3.5. Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply

4. Implement and monitor procurement

4.1. Implement established procurement management plan and make modifications in line with agreed delegations

4.2. Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement

4.3. Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met

5. Manage procurement finalisation procedures

5.1. Conduct finalisation activities to ensure vendor deliverables meet contracted requirements

5.2. Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures

5.3. Document lessons learned and recommended improvements for application to future projects

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine procurement requirements

1.1 Identify procurement requirements with input from stakeholders as basis for procurement planning

1.2 Establish and maintain, within delegated authority, agreed procurement management plan

2. Establish agreed procurement processes

2.1 Obtain information from suppliers capable of fulfilling procurement requirements

2.2 Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency

2.3 Obtain relevant approvals for procurement processes to be used

3. Conduct procurement activities

3.1. Identify and act according to probity and project governance constraints

3.2. Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives

3.3. Solicit vendor responses according to proposal requirements

3.4. Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria

3.5. Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply

4. Implement and monitor procurement

4.1. Implement established procurement management plan and make modifications in line with agreed delegations

4.2. Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement

4.3. Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met

5. Manage procurement finalisation procedures

5.1. Conduct finalisation activities to ensure vendor deliverables meet contracted requirements

5.2. Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures

5.3. Document lessons learned and recommended improvements for application to future projects